Say there is an accountable plan in place between the partners and the partnership which details that the partnership will reimburse the partners for any out-of-pocket-paid vehicle expenses on a personal vehicle which are necessary for business operation of the partnership using either the actual expenses or taking the SMR for a reimbursement.
Say the partner accumulated for the year actual expenses on the vehicle which were also expenses necessary to conduct business in the partnership.
Does the partnership need to actually pay cash to the partner to reimburse the expenses either as their actual cost or as the SMR?
Since reimbursements under the accountable plan are not taxable income and so they are not reported, can the partnership just take an expense for the SMR and offset it against the partner's capital in the books, and not pay any actual cash to the partner?
Then it would be like a contribution in order to pay a business expense, which would be correct as it is a business expense and the funds were paid out of pocket (personal money).
I just want to know if the partnership needs to pay actual cash for the reimbursement, or if the offset against equity is enough.
Also, if in the books its an offset against equity and the partnership does not pay any actual cash, then is this an unreimbursed partnership expense?
Then is it still an expense in the partnership or is it solely a partner expense?